Digital Kit for the automation of business processes

During the last years we have used widely and, perhaps in excess, the concept of digital transformation. This umbrella makes it possible to encompass the needs of companies and solve them through technological development and software solutions. In the case of those needs based on the treatment and management of information, we have seen that many companies are in the situation of going from having physical documents with unstructured information in network files, to digital documents with structured data and stored in databases. . Second, there is a need to eliminate all manual, inefficient and disconnected tasks and processes, to implement automated workflows with end-to-end digitized business processes that bring maximum efficiency to the business. In addition, there are increasing requirements to have all the information in a fully accessible, encrypted and secure environment, with a deployment of infrastructures in the cloud that allows hybrid work models both remotely and on-site.

Ricoh’s main mission is to respond to all these needs and improve the work environment of companies through the use of innovative technologies and services, facilitating smart work for people. For this reason, we define ourselves as a digital services company, incorporating both small and medium-sized clients and large companies into our scope of work.

As a technological multinational, it has grown in recent years with the acquisition of several companies within the field of information technology, companies such as Aventia, TecnoTrends and IPM are some examples in the field of technological services. This strategy has focused on acquiring document management and process automation solutions: Docuware in 2019, which offers software in the field of content management and digitization of processes involving any type of documentation, and Axon Ivy in 2022 to the business process automation area.

All this has allowed Ricoh to accompany our clients in digital transformation projects over the last few years, from one of the most common such as the management and digitization of supplier invoices, to contract management with remote electronic signature, management of human resources files or more specific solutions in the field of logistics or quality processes in the pharmaceutical sector, among others.

An example of a success case would be the project carried out in DHL, a leading company in the logistics industry, for the treatment and management of delivery notes. Due to the COVID-19 health crisis, e-commerce experienced an increase in demand. As a consequence, DHL had a great growth in the number of orders and logistics operations to manage. Ricoh automated the entire purchase delivery note management process, from data entry to improved documentation processing, streamlining processes and allowing a 75% reduction in the time spent on manual and unproductive tasks.

Are you self-employed or SME? Take advantage of the Digital Kit grants!

Currently any company can enjoy all the benefits of digital transformation in a much cheaper way thanks to the aid of the digital-kit of the Government of Spain with Next Generation funds from the European Union. This initiative aims to subsidize up to €12,000 for the implementation of digital solutions in different categories, including business process management, in order to achieve significant progress in the level of digital maturity of Spanish SMEs.

Any company can enjoy all the benefits of digital transformation in a much cheaper way thanks to the help of the Digital Kit

At Ricoh we want to accompany companies to participate in this initiative, especially in the process management category, offering all those companies with between 10 and 49 employees the possibility of acquiring a series of preconfigured Kits ready to digitize the most common processes and transversal SMEs for all sectors and/or departments. On the one hand, a Kit is offered that automates any accounts payable process that involves delivery notes, invoices and orders. On the other hand, customers have another Kit for the management and control of files for all areas of the company (HR, Sales, Marketing, Legal, Quality, etc). Both Kits are 100% covered by the Next Generation funds of the European Union, guaranteeing the deployment of a process management project with a minimum investment. There is no better way to start the digital transformation of your business than this.

At Ricoh we are committed to the development of the business fabric and we are your technological partner and an ally of AcceleratesSMEs to roll out this program, which positions us as the preferred provider of digital solutions and we have all the capabilities to accompany you throughout the aid processing process. All this at no cost and without worries for you.

Contact us now!

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